McDUFFIE-TWIN PARKS NEIGHBORHOOD ASSOCIATION

BY-LAWS

Article I – Name

The name of the group shall be the McDuffie-Twin Parks Neighborhood Association.

Article II – Purpose

The purpose of the association shall be to enhance that area of the City of Albuquerque, Bernalillo County, State of New Mexico bounded on the West by Carlisle Blvd., bounded on the North by Constitution, bounded on the East by Washington, and bounded on the South by Lomas, hereafter referred to as the McDuffie-Twin Parks area, and to promote a better neighborhood and community through group action so that the quality of life in the area shall be in keeping with the social, environmental, cultural, and historic needs and interests of the residents. To this end, the activities of the association shall include, but not be limited to, sponsoring cooperative planning, research, fundraising, public education programs and social activities as they are deemed necessary.

Article III – Membership

Section 1: There shall be three types of membership.

A) Resident Membership: Any individual or family living within the McDuffie-Twin  Parks boundaries, whether tenant or homeowner, above the age of eighteen. Annual      membership fees are $3.00 per individual and $5.00 per family membership. Each family membership must be registered with the names of resident adults. Each registered adult member shall have one vote.

B) Business Membership: Any business located within the McDuffie-Twin Parks boundaries may join by paying a $10.00 annual membership fee. Each business member shall have one vote. The name of the business member casting the membership vote shall be designated by the business owner at the time of submission of membership application.

C) Non-resident Property Owner Membership: Each owner of real property in the McDuffie-Twin Parks boundaries may join the association by paying a $10.00 annual membership fee. Each property owner shall have one vote, regardless of the number of properties owned, and shall register by name and property.

D) Each member may exercise voting rights in one membership category only.

Section 2: The Membership Year.

A) The fiscal year begins on September 1st and ends on August 31st of the following year. The Membership Year will also begin on September 1st and end on August 31st of the following year. Membership renewal will begin on August 1st for the following year.

B) Dues are due by September 30th. If an individual, family or business joins the Neighborhood Association any time after this date, there will be no proration of their dues.

Article IV – Meetings

Section 1: The Annual Meeting shall be held in September. The date for the meeting shall be set in no later than August. A General Meeting shall be held in March. The date for the meeting shall be set no later than February.

Section 2: Notification of the Annual Meeting and election of directors, will be given by newsletter or McDuffie-Twin Parks flyer distributed door-to-door within the boundaries mentioned in Article II, not less than seven days before the date set in September. No election shall be held without this notification. Additional notification by email is permissible.

Section 3: Notification of the General Meeting will be given by newsletter or McDuffie-Twin Parks flyer distributed door-to-door within the boundaries mentioned in Article II, not less than seven days before the date set in March. Additional notification by email is permissible.

Section 4: The special purpose of the Annual Meeting shall be to:

A) Report to the membership the activities and accomplishments of the association since the last Annual Meeting.

B) Furnish an accounting or receipts of expenditures of the association for the previous year.

C) Election for vacancies on the McDuffie-Twin Parks Board of Directors (see Election Procedures in Article VI).

Section 5: For voting purposes at the Annual Meeting, five percent (5%) of the voting members will constitute a quorum.

Section 6: In addition the Board may call Special Meetings or General Meetings on the call of the President, or the majority of the Board, or 30% of the voting general membership. Notification of special or general membership meetings shall be given by newsletter or McDuffie-Twin Parks flyer, distributed door-to-door, with at least seven days notice, within the boundaries described in Article II. Additional notification by email is permissible.

Article V – Governing Body

Section 1: The Board of Directors shall be the governing body of the McDuffie-Twin Parks Neighborhood Association, and shall consist of no more than 9 persons elected by the general membership. (See election procedures- Article VI) It shall consist of a President, Vice-President, Secretary, Treasurer, and members at large.

Section 2: The privilege of serving on the Board of directors shall be restricted to voting members of the McDuffie-Twin Parks Neighborhood Association.

Section 3: The Board of Directors shall have the usual powers of corporations, and the immediate direction and government of the affairs of a corporation. It shall make all policies, rules, and regulations, and shall appoint such as may be deemed necessary in its judgment to conduct its business and it shall designate their titles and compensation, if any.

Section 4: The Board of Directors shall serve for a term of 2 years, but in such a manner that approximately one half of the number shall be elected each year, except for the first year.

Section 5: Vacancies on the Board of Directors shall be filled by a majority vote of the Board of Directors, until the next Annual Meeting, at which time the vacancy shall be filled by a vote of the general membership. (Note: It was discussed at the March 20, 2013 General Meeting that, as Board Policy, such vacancies will be announced via email to our data base in case there is someone interested in taking over the position.)

Section 6: Any member of the Board of Directors who A) fails to attend three consecutive meetings, or B) fails to fulfill their duties may be vacated from the Board by a majority vote of the Board of Directors. That member may be replaced by a majority vote of the Board of Directors. A two week notice to the Board member must be given.

Section 7: The Board of Directors shall have regular meetings during the year as it shall determine, but no less than quarterly meetings which will be opened to the general membership through e-mail notifications. There will be a General Meeting in March. The Annual Meeting will be held in September. In addition the Board may call Special Meetings or General Meetings on the call of the President, or the majority of the Board, or 30% of the voting general membership. Notification of Special or General Meetings shall be given by newsletter or McDuffie-Twin Parks flyer, distributed door-to-door, with at least seven days notice, within the boundaries described in Article II. Additional notification by email is permissible.

Section 8: A majority of the Board, with the President or the Vice-President, shall constitute a quorum for transactions of the Board.

Section 9: All matters before the Board shall be settled by majority vote of the Board members.

Article VI -Elections

Section 1: At the Annual Meeting mentioned in Article IV, vacancies on the McDuffie-Twin Parks Board of Directors shall be elected by the General Membership.

Section 2: Notification (See Article IV: Section 2)

Section 3: Any candidate for vacancies on the McDuffie-Twin Parks Board of Directors may submit an intention to run in writing to any McDuffie-Twin Parks Board member. Additional nominations may be made from the floor at the Annual Meeting.
Section 4: The Board of Directors shall be elected by written ballots.
Section 5: Ballots shall contain:

A) The names of all members submitting an intention to run.

B) Nominees from the floor at the Annual Meeting shall be posted.

C) Space for write-in candidates equal to the number of positions to be filled.

Section 6: The Board shall select its officers, consisting of the President, Vice-President, Secretary and Treasurer. The election of officers shall be held at the first regularly scheduled meeting of the new Board following the Annual Meeting. The terms of each officer shall be a period of one year. No officer shall serve in the same office for more than two consecutive years. All Officers must be elected members of the McDuffie-Twin Parks Board of Directors.

Section 7: A copy of the bylaws shall be made available to each declared candidate, and a copy shall be made available to any McDuffie-Twin Parks member upon request to a Board member.

Section 8: No one may cast more than one vote in a McDuffie-Twin Parks election, regardless of the number of memberships for which the individual is qualified.

Article VII – Officers

The powers and duties of the officers are as follows:

1) President: The President shall be the executive officer of the McDuffie-Twin Parks Neighborhood Association and shall preside at all meetings of the Board of Directors and of the general membership. The President shall, with the approval of the Board, appoint the chairpersons of all special and standing committees, and shall be ex-officio member of all committees. The President shall sign all contracts and agreements approved by the Board of Directors, which are consistent with the policies which have been approved by the voting membership. The President shall present an Annual report to the general membership at the Annual Meeting and file such a report with the Secretary.

2) Vice-President: The Vice-President shall assist the President and assume the duties of the President if the President is absent or unable to serve.

3) Secretary: The Secretary shall keep the minutes of the Board of Directors and of all meetings of the general membership, and keep the records of the Association and give notice of all meetings as directed.

4) Treasurer: The Treasurer shall have custody of all funds of the Association, pay all bills approved by the Board, keep an account of all receipts and expenditures, make a monthly report to the Board, and furnish a current financial statement to the general membership at the Annual Meeting.

Article VIII – Committees

Section 1: Standing or special committees shall be appointed by the President with the approval of the Board of Directors as deemed necessary to carry out the work of the McDuffie-Twin Parks Neighborhood Association.

Section 2: At the first regularly scheduled meeting of the new Board, it shall review any existing committees. Committees not reaffirmed at this meeting shall then cease to exist.

Article IX – Dissolution

In the event of dissolution, the Board of Directors shall, after payments of all liabilities, dispose of all remaining assets exclusively for such charitable or educational purposes as shall be wholly within the limitations of the provisions of section 501 (c) (3) of the Internal Revenue Code or any applicable corresponding section of the law.

Article X – Amendments

These bylaws may be amended by a majority vote of the Board of Directors and ratified by the vote of two-thirds of the voting membership in attendance at the Annual Meeting or a Special Meeting. No amendment shall be in order at any Annual Meeting or Special Meeting unless a seven day prior written notice as to the nature of the proposed amendment shall have been given to all members of the General Membership.

Article XI – Parliamentary Procedure

Robert’s Rules of Order Newly Revised shall be the parliamentary authority for all matters of procedure not specifically covered by these bylaws or by special rules of procedure adopted by the McDuffie-Twin Parks Neighborhood Association.

I certify that the foregoing By-laws were adopted and ratified by the Board at a meeting held on the 13th day of February, 2013 and adopted and ratified at the General Meeting/Special Meeting of the McDuffie-Twin Parks Neighborhood Association on the 20th day of March, 2013.

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Note:  Officer Signatures and date are on the attached PDF file :  McDTP NA By-laws 2013

 

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