McDuffie-Twin Parks Neighborhood Association
BYLAWS
Article I – Name
This organization shall be known as the McDuffie-Twin Parks Neighborhood Association (MTPNA).
Article II – Boundaries
The boundaries of the Association within the City of Albuquerque, New Mexico are as follow: Bounded on the East by Washington Street, bounded on the North by Constitution Avenue, bounded on the West by Carlisle Boulevard and bounded on the South by Lomas Boulevard.
Article III – Purpose
The Purpose of the Association shall be to enhance the area and the lives in the neighborhood as outlined above, and along with other residents and neighborhoods of the City of Albuquerque to promote community through group action.
Article IV – Association Membership
Section 1. Membership is open to all individuals who live (renters included), own property, or own a business within the boundaries of the Association. There shall be two (2) types of membership in the Association. These shall be known as General Members and Business Members.
Section 2. A General Membership is for any adult aged 18 or older who resides (including rents), or owns property within the boundaries specified for this Association. Each General Member shall be affirmed with the MTPNA.
Section 3. A Business Membership is for any business which operates within the Association boundaries. The primary location must be within the boundaries specified for this Association. The name of the business member acting on behalf of the business as the MTPNA member shall be affirmed with the MTPNA.
Section 4. The Association shall allow ongoing Membership enrollment of all types throughout the year.
Section 5. Membership is considered automatic but should be affirmed yearly in September by member acknowledgement following a renewal email notification from the Association. Member will agree to continue receiving Association email or they will unsubscribe or send a notification of withdrawal to the Association email.
Section 6. Individuals who no longer live (renters included), own property, or own a business within the boundaries of the association will automatically be unsubscribed if Association is aware or notified.
Article V – Dues / Member Donations
Section 1. Dues are voluntary for all members, and cannot be a prerequisite for either membership or voting.
Section 2. Voluntary dues / member donations are suggested at $10 per year for all memberships.
Section 3. Voluntary dues / member donations can be paid at the annual meeting OR may be made at any time during the year.
Article VI – Voting
Section 1. Every affirmed Member may cast one vote on any question, and participate in any election before the Association.
Section 2. All questions to be voted upon by the general membership will be decided by a vote of a majority of the members present at any meeting of the membership voting in favor or against. In-person, mailed paper ballot, or electronic ballots must be allowed, in which case questions will be decided by a majority of total votes cast. All questions to be voted upon by the Board will be decided by a vote of a majority of the Board present and voting in favor or against.
Article VII – Board of Directors / Officers
Section 1. A Board of Directors shall be the governing body of the Association and shall consist of an odd number if possible, not less than three or more than nine members of the Association. The Board of Directors shall be elected by the general membership at the Annual Meeting. Board member terms shall be two years and shall be staggered, when possible.
Section 2. Nominations will be accepted for the Board at the Annual Meeting in September. The nominees must be members who live, own property, or own a business within the boundaries of the Association as stated in Article IV. A vote will be taken during the Annual Meeting to accept nominees to the Board.
Section 3. Officers of the Association may include a President, Vice President, Secretary, Treasurer, and any such other officers as determined by the Board. Officers shall be chosen by the Board at their first meeting immediately following the Annual Meeting.
Section 4. Officers shall hold terms of one year.
Section 5. All members are eligible to hold any officer position within the association.
Section 6. Vacancies occurring in any office shall be filled for the unexpired term by a majority vote of the Board.
Section 7. Any elected officer may be removed from office by a majority of the membership or majority of the Board, provided that notice of the intent to remove shall be furnished to subject officer in writing at least five (5) days prior to the meeting at which such action is to be discussed.
Section 8. Any elected officer replacing previous officers removed from office will be appointed by a majority vote of the membership or a majority of the Board, provided that notice of the intent to remove shall be furnished to subject officer in writing at least five (5) days prior to the meeting at which such action is to be discussed.
Article VIII – Duties of the Officers
The duties of the Officers shall include but not be limited to the following:
Section 1. Duties of the President: The President shall be the chief executive officer of the Association and shall in general supervise all the business and affairs of the Association between meetings of the Board. The President shall preside at all meetings of the Board and the General Membership meeting. The President shall, with the approval of the Board, appoint all standing and special committees and shall be Ex-Officio member of all the committees. The President shall make an annual report to the general membership at the Annual Meeting and file such report with the Secretary. The President shall make all necessary reports to the City of Albuquerque in compliance with the Neighborhood Association Recognition Ordinance (NARO).
Section 2. Duties of the Vice President: The Vice President shall when necessary perform the duties of the President, and shall succeed to the Presidency in the event of the death, disability, resignation, or removal from office of the President until such-time as a successor to the President shall be appointed.
Section 3. Duties of the Secretary: The Secretary shall keep minutes of all meetings of the Board and general membership meetings and shall keep all records of the Association and give notice of all meetings as directed. The Secretary shall perform all other duties incidental to the office of the Secretary or as required by the President or the Board.
Section 4. Duties of the Treasurer: The Treasurer shall collect all monies due the Association and shall deposit all funds of the Association into a bank account set up by the Board. Every check issued from the Association account shall bear the signature of at least one Officer of the Association. The Treasurer shall ensure that all bills approved by the Board are paid and shall keep a written account of all expenditures and retain all receipts. The Treasurer shall present a financial statement at every Board meeting and every general membership meeting. Copies of these reports shall be available for inspection every general meeting.
Article IX – Committees
Section 1. The Board may establish necessary committees at any meeting.
Section 2. No report or other action of a committee of the Association shall be considered as an act of the Association unless it has been approved by the Board or by the general membership at a membership meeting.
Article X – Meetings
Section 1. Robert’s Rules of Order shall govern the Association except where in conflict with these by-laws.
Section 2. The Association shall hold, at minimum, one annual meeting that will be known as the Annual Meeting. The date for this Annual Meeting will be in September. The Association will notify the ONC of this meeting, and make a reasonable attempt to give notice to all households and businesses within its boundaries at least two weeks in advance through placement of one or more signs at prominent locations within the association boundaries and one or more of the following: website or social media posting; e-mail, direct message through social media, or other form of electronic messages delivered to the known address of each member.
Section 3. The Annual Meeting shall be for the purpose of electing Board Members, and receiving any Annual Reports of Officers and Committees and any other business as determined by the Board. Each member shall be afforded the ability to vote at the Annual Meeting in-person only.
Section 4. The Board shall meet as necessary, but at least quarterly, to conduct the business of the Association, at such time and place as determined by its members. All Board members will be notified of meetings times and places.
Section 5. Special meetings of the General Membership may be called by a majority of the Board, 30% of the membership, or the President. The President shall set the meeting within fifteen (15) days and the Secretary shall give notice of any such meeting.
Section 6. For any elections or voting other than the Annual Meeting, the Board of Directors must allow each member to vote using at least one of the following methods: in-person, mailed paper ballot, or electronic means.
Section 7. No member of the Association may vote by proxy.
Section 8. A General meeting will be called in March for topics of interest unless Board or Membership deems no current topics of interest.
Section 9. Any member can attend Board meetings if they have concerns or issues.
Article XI – Monetary Matters
Section 1. No member, director or officer will receive, directly or indirectly, any compensation or pecuniary benefit from the Association, except that the Association may reimburse them for expenses.
Section 2. In the event of the dissolution of the Association, the Board, after payment of all liabilities of the Association, shall dispose of the remaining assets of the Association by refund to its members or by donation to an activity / organization with a similar purpose as agreed upon by the Board.
Section 3. Access to banking accounts and to financial records of all voluntary dues, member donations, or other financial assets shall be shared by the President, Vice-President, and Treasurer, or any combination of Officers from the Board as designated by the Board.
Article XII – Communication Venues
Section 1. Board shall use an Association specific e-mail address for the sole purpose of Association business.
Section 2. Access to these Association e-mail addresses shall be held by the President, Vice-President, Secretary and Treasurer jointly, and passed on to new Board members as they are elected, or by any method designated by the Board.
Section 3. Access to any type of website or social media accounts shall be held by the President, Vice-President, Secretary and Treasurer jointly, and passed on to new Board members as they are elected, or by any method designated by the Board.
Article XIII – Amendments
These bylaws may be amended at any regular or special meeting of the general membership by two thirds (2/3) vote of those in attendance. The membership shall be notified ten (10) days in advance of the meeting that amendments will be entertained at that meeting.
I certify that these bylaws were adopted and ratified by the members of the McDuffie Twin Parks Neighborhood Association on the 20th day of September 2023, and were adopted and ratified by the Board of Directors at a meeting held on the 20th day of September 2023.
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_____________________________, President
Printed Name
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_____________________________, Vice President
Printed Name
McDuffie-Twin Parks Neighborhood Association 